Click here to download a pdf version of the Restaurant POS Manual  
     
  Logging In
Enter your username and passwords in the fields provided. Click on OK to Continue. Once logged in, the user may only access the forms he/she has been authorized to use.

Navigation
To move around in the system, the user has to click on the buttons or icons with the intended function.

Ordering Screen
The ordering screen is shown in the figure below; the elements of the starting window are labeled.



1. Table with a Joint Order - Tables with Joint orders are indicated with a single plate of food. This means that the customers will split the total bill among themselves later on. Clicking on the table will re-open the Order List screen.

2. Table with Separate Orders - Tables with Separate orders are indicated with a four plates of food. This means that the customers desire to have separate orders and pay separately as well. Clicking on this table will re-open a Billing Type Dialog, from which a new customer name maybe added, or if an existing customer's order will be updated.

 
 
 
     
  3. Empty Table - Vacant tables are indicated by a table with no plates of food. Clicking on this icon will open up the Order List screen. The user must select the Billing method for this table.  
     
   
     
  4. Z and X-Reading - Depending on the user access level, these buttons will allow the user to print out the Z and X Reading of the POS respectively.

5. Counter - Clicking on the Counter icon will open up the Order List screen which is modified for orders made at the counter and not on a table.

6. Menu Bar - To exit the program, the user can click on the File menu and select Exit. The shortcut key Ctrl Q can also be used to exit the POS system. An option to Transfer tables is also available. The shortcut for the transfer screen is Ctrl T.


Order List Screen
The Order List screen is shown below: 		 
     
   
     
     
  1. Order Slip and Table Number - These fields indicate the order slip number and the currently selected table. If the order was made from the number, the word "Counter" will be displayed instead of a table number.

2. Customer Name - This field indicates the customer name (applicable only for Separate Billing types).

3. Order List - Displays any previously ordered items.

4. Menu Action Buttons - This set of buttons are described as follows: 		 
    a. Remove - Click on an item in the list then press on Remove to delete it.
b. Edit Quantity - Once clicked, a window appears which prompts the user to enter a new quantity for the selected item.
c. Specification - Allows the user to enter a comment or preparation instructions about a particular item. This specification will be displayed in the Kitchen monitor.
d. Order Taker - Displays a text box to enter the name of the Order Taker.
e. Food - Opens up the Food menu to permit the user to select menu items under the "Food" category.
f. Beverage - Displays the Beverage menu to allow the user to select menu items under the "Beverage" category. 		 
  5. Charges, Discounts and Payment Method - Depending on the situation, Senior Citizen discounts and other Discounts may be set. In addition, the payment method can be specified as Cash, Card, Check or Signed Chit.

6. Bill Summary - Displays the current charges for this order. The Amount Paid field permits the user to enter the amount paid by the customer.

7. Order List Action Buttons - Each button is described as follows: 		 
    a. Bill - Prints out a bill for the customer
b. Tender - After entering the value of the Amount Paid, the customer's order may be printed as a receipt. This will also free up the table in the Ordering Screen.
c. Cash Drawer - Opens up the cash drawer. This will require the user to enter their username and password(s).
d. Cancel - Click on this button to cancel the transaction
e. Save - Any changes made to the order must be saved.
f. Close - Returns the user to the Ordering Screen
g. Send to Bar & Kitchen - Routes the order to the kitchen and bar respectively. Food category items are sent to the kitchen while all Beverage category items will be directed to the bar.		  
     
  POS Processes

Placing Orders
Follow these steps to record an order:

1. On the Ordering Screen, click on a table icon or on the counter icon. This will bring up the Order List Screen.
2. On the Order List Screen, click on Food or Beverage. This will bring up a screen for the selected Food Category.		  
     
   
     
  3. On the Food Category screen, select a Menu Item Type to display the menu items that belong to it. For example, clicking on "Beef" brings up the menu items classified under "Beef".  
     
   
     
  4. In the menu item screen, adjust the quantity if necessary (default quantity is set to 1), and then select the item from the list by clicking on its name. Once selected, the user will be returned to the Order List Screen which will enumerate any previously entered orders.  
     
   
     
  5. Click on Save to record the Orders, and then Close to return to the Ordering Screen.

6. Verify all orders and quantities then click on Send to Bar & Kitchen to route the order. (Always use this send function to direct additional orders that are placed in the list.)

Adjusting Order Quantity
*NOTE: The following steps should not be used for placing additional orders. To place additional orders, perform the steps illustrated in the Placing Orders section, shown in the previous page. Adjustments should be used before sending the order to the kitchen.

To modify order quantity:
1. On the Ordering Screen, click on the icon of the particular table whose order list will be updated. This will bring up the Order List Screen.
2. On the Order List Screen, 		 
    a. Click on the item to be updated
b. Click on Edit Quantity. This will bring up a quantity adjustment window. 		 
     
     
  c. On the quantity adjustment window, enter a new quantity in the field provided then press OK to accept the new value.  
     
   
 
     
  d. After pressing OK, the user will be returned to the Order List.  
     
     
     
 

Printing the Bill

 

To print the customer's bill:

 

  1. On the Ordering Screen, click on the icon of the particular table for the Bill to be printed. This will bring up the Order List Screen.

  2. On the Order List Screen, click on Bill.

 

Tender / Process Payment

 

To process payment:

 

  1. On the Ordering Screen, click on the icon of the particular table. This will bring up the Order List Screen.

  2. On the Order List Screen, correctly fill up the Discount, Charges and Payment Method Panels. Note that Senior Citizen discount and the regular Discount cannot be used at the same time.

  3. If Card, Check or Signed Chit is selected as the payment method, fill up the details panel.

    4.  

  4. Enter the Amount Paid by the customer. Change Given will be calculated automatically.


  5. Click on Tender to print the final receipt.



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